iWebfolio Help Topics:

Supported Browsers Help/Tech Support Navigating Within iWebfolio Adding a Word Document Working with Files
Uploading a File Renaming Files Seeing a List of your Files Creating Folders Moving files from one folder to another
Deleting Files Deleting Folders Renaming Folders Using and Creating Links Adding Images
Creating a Portfolio from a Template Adding Custom Reviewers Sharing your Portfolio Viewing your Portfolio Downloading your Portfolio
Getting the Latest Template Version Not Seeing Templates      
St.Rose Website, iWebfolio Help Materials
Supported Browsers:

The following browsers are supported by iWebfolio:

  • Windows: Internet Explorer 6+; Safari 3+; Firefox
  • Mac: Safari 3+; Firefox
How can I get Help?


Support is offered Monday thru Friday from 8:30AM to 5PM EST via email.
Email support: support@nuventive.com
Navigating Within iWebfolio When navigating within iWebfolio you should not use the back button on your browser. Use the navigation buttons within the application. Using the back button on your browser will give unpredictable results. If at any time your browser does not respond, click the stop button in your browser's tool bar and try the action again.
Adding All or Part of a Word Document
  1. Go to area in your portfolio you need to add information.

  2. Open the Word document.

  3. In Word; highlight the whole document or section you wish to have uploaded to iWebfolio

  4. Place mouse at beginning of section, click left mouse button, hold button down and move mouse to highlight area, or press Ctrl A to select the whole document.

  5. Once all highlighted. Release mouse button.

  6. Move mouse over highlighted area and right click.

  7. Small window will open, click on copy.

  8.  Right click the mouse to bring up small window again in the blank area of the document. Click paste.

  9. A message window will open. Click OK.

  10. Another window will open. Paste your word text in the box provided.

  11. Click OK.

  12. Once done editing the editor in your portfolio, be sure to click Save & Return when done.

     
Working with Files

Files lists all of the files you have uploaded to your iWebfolio account. Files are the portfolio artifacts created outside of iWebfolio and attached to iWebfolio. Any type of digital file may be used as a portfolio artifact. For example, a portfolio owner may create a resume in a word processing application and attach the existing text file to a portfolio created in iWebfolio. Other examples of digital files include various photo formats (jpeg, tiff, pict, etc.), pdf files, sound files and video clips.

To attach a file, owners are prompted to browse their computer's hard drive or other storage device in order to upload a copy of the file. That copy is stored within iWebfolio in the owner's Files tab in the desired folder.

The Resource Center — available from the footer of each page in iWebfolio — provides links to websites where applications used to open and view many types of file formats are available.

Uploading a File
  1. Click the Files tab in the top navigation bar.
  2. Click the Add New File link.
  3. Click the Browse button and navigate to the file on your computer that you wish to upload.
  4. Click the Save File(s) button to upload the file.
  
Renaming Files Remember that Files originate outside of iWebfolio; therefore, a file cannot be renamed within iWebfolio. The file must be renamed prior to uploading it into iWebfolio.
Seeing a List of your Files
  1. Click the Reports tab in the top navigation bar.
  2. Click either HTML or PDF to run the report in the desired format. The report lists each folder and its files along with the portfolio(s) where each file is being used.
Creating Folders

You can use folders to keep your files organized within iWebfolio just as you do on your PC.

  1. Click the Files tab in the top navigation bar.
  2. Click the New Folder link above the list of existing folders on the left. A pop-up screen will appear with a prompt for the name of the new folder.
  3. Provide the folder name.
  4. Click the Add Folder button. The pop-up screen will close automatically.
Moving files from one folder to another
  1. Click the Files tab in the top navigation bar.
  2. Click the Move Files link.
  3. Select the folder containing the files you wish to move from the Source Folder dropdown menu on the left.
  4. Select the folder where you want to move the files from the Destination Folder dropdown menu on the right.
  5. 5. Select the file or files from the list under the source folder. You can select multiple files by holding down the Control (PC) or Command (Mac) key while clicking on the files.
  6. Click the Move>> button. The selected files will appear in the list under the destination folder.
Deleting Files
  1. Click the Files tab in the top navigation bar.
  2. 2. Click on the name of the folder containing the file you wish to delete. The list of files within a folder is displayed to the right of the folder list.
    Note that deleting a file from My Files will also delete that file from any portfolio to which it has been attached. To view a list of portfolios using a file, click the Details link next to the file name.
  3. Click the Delete link to the right of the file name. A pop-up screen appears to confirm the deletion.
  4. Click the Yes button to delete the file. The pop-up screen will close automatically.
Deleting Folders

In order to delete a folder, the folder must be empty; you must either move the files to another folder or delete the files prior to deleting the folder. In addition, you cannot delete your default folder. The default folder is identified by a starred folder icon.

  1. Click the Files tab in the top navigation bar.
  2. Click the folder name you wish to delete from the list of folders on the left. The list of any files within the folder is displayed to the right of the folder list.
  3. 3. Move or delete any files in the folder. For instructions on moving and deleting files, view the Moving files from one folder to another and Deleting Files help topics.
  4. Click the Delete Folder link. A pop-up screen appears to confirm the deletion.
  5. Click the Yes button to delete the folder. The pop-up screen will close automatically.
Renaming Folders
  1. Click the Files tab in the top navigation bar.
  2. Click the folder name you wish to rename from the list of folders on the left.
  3. Click the Rename Folder link. A pop-up screen appears with a prompt for the new folder name
  4. Provide the new name for the folder.
  5. Click the Rename Folder button. The pop-up screen will close automatically, and the list of folders under the Files tab will display the new folder name.
Using and Creating Links

·  NOTE: You will need to put your items you will link to (word doc., photos, PDF’s) in your “Files” first.

·  With a PDF file or any long document you can use a link.  Don’t use a link for an image.

  1. In the edit mode, highlight the text that you want to use to create the hyperlink.
  2. Then click on the Insert/Edit Link button. A window will pop up and you need to click Browse Server.
  3. Your files will open up. Choose the file you want to link to by clicking Select on the right side of the window. On the next window, simply click OK.
   
Adding Images
  1. Follow the steps to Uploading a File.
  2. With the cursor in the item content area, click the Insert/Edit Image icon in the toolbar. If you hold the mouse over each icon it will display the function of each icon.
  3. Click Browse Server and locate the image file you have already uploaded into iWebfolio. Click the Select link to the right of the image file you wish to use.
  4. Modify the image properties if desired. The size of the image can be altered using the width and width attributes.
    Typically it is best to accept the default image properties and view the image within the item content. After the image has been embedded, you can right-click on the image to make additional changes to the properties if needed.
  5. Click the OK button to embed the image.
 
Creating a Portfolio from a Template
  1. Click the Portfolios link in the left navigation bar.
  2. Click the Create New Portfolio link near the top center of the screen. You will be asked whether you would like to base the portfolio on a template.
  3. Select the option Yes from the dropdown menu. A list of available templates will be displayed.
    Note that the templates are organized into folders. Click on the name of a folder at the left to view the list of templates contained in that folder.
  4. To view a template before selecting it, click the View link to the right of that template. When you have found the template you want to use to create your new portfolio, click the Select link.
  5. If default permissions have been set by the template, you will see a list of reviewers who will have access to your portfolio. To revoke permissions, click the Remove link to the right of each reviewer's name. When you have completed removing permissions, click the next button to continue.
    Note that a reviewer with permissions is able to view your portfolio. Removing a reviewer's permissions will prevent that person from viewing your portfolio. You may also change permissions to add or remove reviewer access after the portfolio has been created.
  6. At the prompts, provide your first and last name, the portfolio name, and the portfolio description. Your name will be prefilled with the information from your profile. A default portfolio name will also be prefilled if one was provided from the template; otherwise, you must provide a portfolio name.
  7. Click the save button. You will be taken to the edit portfolio screen where you can begin adding artifacts.
Adding Custom Reviewers

A Custom Reviewer is someone outside of your institution with whom you wish to share a portfolio. Remember that you select reviewers for each portfolio; you control who has access to each portfolio in your iWebfolio account. Custom Reviewers can include family members, friends, potential employers, etc. Anyone who has an email address can be added as a Custom Reviewer.

  1. Click the Portfolios tab in the top navigation bar.
  2. Click the Edit link to the right of portfolio name you wish to change.
  3. Click the PERMISSIONS tab from the upper part of the screen.
  4. In the Permissions section of the screen, select Custom Reviewers from the dropdown menu.
  5. Click the Add Custom Reviewer link. A pop-up screen appears with prompts for information about the Custom Reviewer.
  6. Provide the reviewer's First Name, Last Name and Email Address, as well as a Subject For Email sent to this reviewer. You may optionally provide a description for the reviewer and message text for email sent to this reviewer.
  7. If you wish to provide the reviewer with additional permissions (to download the portfolio, to provide feedback, or to view feedback, reflections, or self-ratings), mark the appropriate checkboxes.
  8. Click the Save button. The pop-up screen will close automatically.
    Note that these steps will add an individual to your list of Custom Reviewers; however, it does NOT grant them with permission to view your portfolio. Please see the section on Granting Permission to a Custom Reviewer under the Sharing your Portfolio help topic for instructions on granting permission.
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Sharing your Portfolio

Each portfolio can be shared with a different set of Reviewers. There are two types of reviewers: Affiliated Reviewers and Custom Reviewers. Affiliated Reviewers are reviewers associated with your institution (e.g. faculty members). Affiliated Reviewers will be listed for you in the permission tree. Custom Reviewers are reviewers outside of your institution (e.g. potential employers). To add a custom reviewer see the Adding Custom Reviewers help topic. If your portfolio was built from a template, default permissions may have been established. As the portfolio owner, you always have the option of removing permissions for any portfolio.

Granting Permission to an Affiliated Reviewer

  1. Click the Portfolios tab in the top navigation bar.
  2. Click the Edit link to the right of portfolio name you wish to change.
  3. Click the PERMISSIONS tab from the upper part of the screen.
  4. In the Permissions section of the screen, select your institution from the dropdown menu.
  5. Navigate through the list of nodes on the left to locate the node containing the reviewer you wish to grant permissions. Click on the node name to display the list of reviewers within that node on the right.
    Note that a node can be expanded to display subnodes by clicking on the arrow to the left of the node name. The Expand All link can also be used to display all nodes and subnodes under the institution.
  6. Mark the checkbox next to the name of each reviewer you wish to grant permissions.
  7. Click the Save button. A pop-up screen appears to confirm your selection.
  8. Click the Ok button to confirm the selection. The screen will display the reviewers in the Current Permissions section as having access to your portfolio.

Granting Permission to a Custom Reviewer

  1. Click the Portfolios tab in the top navigation bar.
  2. Click the Edit link to the right of portfolio name you wish to change.
  3. Click the PERMISSIONS tab from the upper part of the screen.
  4. In the Permissions section of the screen, select Custom Reviewers from the dropdown menu.
  5. Click the Give Permission link to the right of the reviewer to whom you wish to grant permissions. A pop-up screen appears to confirm your selection.
  6. Click the Ok button to confirm the selection. A pop-up screen appears with prompts for information about the reviewer access.
  7. You may set the reviewer's access to expire on a specific date, limit the reviewer to a specific number of accesses, or both by providing values at the specified prompts. You may also change the default subject and message that is sent to inform the reviewer that permission has been granted to your portfolio. Click the Preview Email button to view the message.
    Note that the email will contain a link to your portfolio. If you remove permission for the Custom Reviewer, the link in the email will become invalid and the custom reviewer will no longer be able to view the portfolio. In order to grant the reviewer access again, you must send another email to them by clicking the Give Permission link.
  8. Click the Send E-Mail button to send the message to the reviewer or the Cancel button if you do not wish to send the message at this time. The pop-up screen will close automatically.

Removing Permission from a Reviewer

  1. Click the Portfolios tab in the top navigation bar.
  2. Click the Edit link to the right of portfolio name you wish to change.
  3. Click the PERMISSIONS tab from the upper part of the screen.
  4. The Current Permissions section of the screen displays the list of all reviewers who have been granted permission to the portfolio. Click the Remove link to the right of the reviewer name to remove permissions for that reviewer.
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Viewing your Portfolio
  1. Click the Portfolios tab in the top navigation bar.
  2. Click the View link to the right of portfolio name you wish to view.
  3. You may also view the portfolio while you are editing it by clicking on the View Portfolio link in the upper right of the screen.
Downloading your Portfolio

Any of your portfolios can be downloaded from iWebfolio and saved. The entire portfolio along with all the artifacts in the portfolio will be saved and viewable in the same format as you view the portfolio within iWebfolio.

  1. Click the Portfolios tab in the top navigation bar.
  2. Click the View link to the right of portfolio name you wish to download. You may also view the portfolio while you are editing it by clicking on the View Portfolio link in the upper right of the screen.
  3. Click the name of the portfolio at the top of the screen. It will be underlined.
  4. Click the Zip File link next to 'Download:'. If prompted, choose to save the zip file.
  5. Once the zip file is saved to your computer, you must then unzip (extract) the file. Double click on the file and extract the contents to a newly created folder.
  6. Once the file is unzipped (extracted) you will see a file 'viewPortfolio.html' along with 3 folders: 'downloads', 'html', and 'theme'. If you click on the 'viewPortfolio.html' file the portfolio will open. If you are sending the portfolio to someone else to view, you must include the 'viewPortfolio.html' file along with all 3 folders.

Note to Mac users using Safari
If you want the contents of the zip file to be automatically extracted then you must check the Open "safe" files after downloading option on the General Tab under Preferences. If you do not want the contents of the zip file to be automatically extracted then you must uncheck the option.

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Getting the Latest Template Version 1. Click on the General Tab.
2. Click on the "Get latest template version."
3. Click Save.

Not Seeing your St. Rose Templates? 1. Click on the Account link in the right hand corner.
2. Click on the Institutions tab.
3. In the Affiliation Code area, type in strose. Then click on Add Instituion.